GDPR CANDIDATE AGREEMENT
This Candidate Agreement ("Agreement") outlines how your personal data will be processed by [Recruitment Agency Name] ("we," "us," or "our") in compliance with the General Data Protection Regulation (GDPR) and relevant data protection laws. By submitting your personal details and applying for roles with us, you agree to the terms of this Agreement.
1. Purpose of Data Collection
We collect and process your personal data to facilitate the recruitment process, including but not limited to:
- Evaluating your suitability for roles
- Communicating with you about job opportunities
- Storing and managing your personal details for future recruitment purposes
- Complying with legal obligations (e.g., employment laws)
2. Types of Personal Data We Process
The types of personal data we may collect include, but are not limited to:
- Contact details (e.g., name, address, email, phone number)
- Employment history and CV
- Qualifications and education background
- References
- Interview notes and assessments
- Special categories of data (e.g., health information, if necessary and with your explicit consent)
3. Legal Basis for Processing Your Data
We process your personal data under the following legal bases:
- Consent (Article 6(1)(a)): You have given explicit consent for us to process your data for recruitment purposes.
- Contractual necessity (Article 6(1)(b)): Processing is necessary to enter into or perform a contract with you (e.g., for the evaluation of job applications).
- Legal obligations (Article 6(1)(c)): We may process certain data to comply with legal or regulatory obligations (e.g., tax reporting).
- Legitimate interests (Article 6(1)(f)): We have a legitimate interest in processing your data to match you with job opportunities and improve our recruitment services.
In the case of processing special categories of data (e.g., health or race), the legal basis may also include:
- Explicit consent (Article 9(2)(a))
- Employment law (Article 9(2)(b))
4. Data Retention
We will retain your personal data for no longer than necessary to fulfill the purposes for which it was collected or as required by law. Typically, we retain your data for [time period] following the completion of a recruitment process or until you withdraw your consent.
5. Your Rights
As a data subject, you have the following rights under the GDPR:
- Right to Access: You have the right to request a copy of the personal data we hold about you.
- Right to Rectification: You can request correction of any inaccurate or incomplete data.
- Right to Erasure: You can request that we delete your personal data in certain circumstances.
- Right to Restrict Processing: You may request restrictions on how your data is processed in certain situations.
- Right to Data Portability: You can request a copy of your data in a commonly used and machine-readable format.
- Right to Object: You have the right to object to the processing of your data based on legitimate interests or direct marketing.
To exercise any of these rights, please contact us at [contact information].
6. Data Sharing
Your personal data may be shared with third parties for the purposes of recruitment, including:
- Potential employers for whom we are sourcing candidates
- Service providers or sub-processors who assist us in the recruitment process (e.g., interview platforms, background check providers)
- Regulatory bodies or authorities if required by law
We ensure that any third-party processors will comply with GDPR requirements and ensure appropriate security measures.
7. Security of Your Data
We implement technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. These include encrypted data storage, secure communication channels, and access controls.
8. Withdrawal of Consent
If you have given consent for the processing of your personal data, you may withdraw this consent at any time by contacting us at [contact information]. Please note that withdrawal of consent may affect our ability to continue processing your application.
9. Changes to This Agreement
We may update this Agreement from time to time. If we make material changes, we will inform you via email or other appropriate communication channels. We encourage you to review this Agreement periodically.
10. Contact Information
If you have any questions, concerns, or requests regarding the processing of your personal data, please contact our Data Protection Officer (DPO) at:
FS Recurity Limited
55 Grove Road, Harrogate, North Yorkshire, HG1 5EP
dale@fsr-global.co.uk
01423 593793